Secretary Cum Receptionist

DUTY & RESPONSIBILITIES

• Welcomes visitors by greeting them, in person or on the telephone
• Direct visitors to the appropriate person and office
• Notifies company personnel of visitor arrival.
• Answering, screen and refer telephone inquiries
• Maintains security by following procedures; monitoring logbook; issuing visitor badges.
• Perform clerical receptionist and secretarial duties such as filing, photocopying, faxing, etc.
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Contributes to team effort by accomplishing related results as needed.
• Update calendars and schedule meetings
• Assisting the HR team with recruitment, on-boarding and termination processes
• Receiving and dispatching deliveries
• Sorting & Distributing Mail
• Scheduling Appointments
• Performing ad-hoc administrative duties
• Assisting colleagues with administrative tasks
• Manage correspondence, including emails, memos, and reports.
• Organize and schedule meetings, appointments, and travel arrangements.
• Maintain records, filing systems, and confidential documents.
• Prepare presentations, reports, and meeting agendas.
• Handle calls and relay messages to the appropriate personnel.
• Assist in office administrative tasks, including data entry and record keeping.
• Coordinate with internal and external stakeholders as required.
• Monitor office supplies and process purchase requests.

QUALIFICATIONS, EXPERIENCE & SKILLS

• Graduate of any degree or certification in Office Management
• Proficient in Microsoft Office
• Solid verbal and communication skills
• Multi-tasking and time management skills
• Ability to be resourceful and proactive when issues arise