Executive Assistant

Executive Assistant

Description

Johnson & Johnson MedTech is recruiting for a(n) Executive Assistant to be located in Dubai, UAE.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Role Overview:

The Executive Assistant supports the Managing Director Middle East & Africa, performs numerous diversified strategically inclined administrative duties. Key focus areas include managing the MD’s complex and ever-changing calendar; scheduling meetings, events and activities; developing business reports, key partner in project management and managing travel and expenses. Crucial is the ability to partner with all key stakeholders across this diverse, fast paced organization to ensure a smooth running and efficient organization. Candidates must demonstrate initiative and follow-up on relevant day-to-day activities while maintaining a complex and fluid calendar; execute rigorous follow-up by ensuring issues are resolved and projects completed.

Key Responsibilities:

• Processes all communications, including phone calls, email, correspondence, meeting minutes and follow up on actions aligned on in meetings
• Prepares agendas and materials for executive meetings.
• Establishes and maintains support systems for structuring priorities necessary to the MD.
• Assists in managing the MD’s schedule to include scheduling meetings and appointments.
• Coordinates and assists in developing associated business reports and prepare presentations.
• Organizes files, performs data entry and analyses data, and maintains accurate records.
• Handles confidential matters requiring discretion and judgment.
• Acts as liaison with other departments and outside agencies, including senior level management.
• Administrative and project-based support
• Pro-actively managing calendars, travel/logistics and email inbox
• Administrative duties such as handling travel arrangements, preparing and coordinating meetings, document management, etc.
• Updating contact and stakeholder databases
• Responding to external and internal enquiries
• Coordinating Team Projects as and when required
• Expense and budget management

Qualifications

• Minimum of a Administrative Diploma or equivalent is required
• Minimum of 6 years of professional, related work experience required
• Experience in an administrative role at executive level is required
• Excellent working knowledge of MS Office: Outlook, Word, Excel and PowerPoint is required as well as other relevant applications as they are innovated e.g. Canva
• Fluency in English
• Prior experience with budget & travel processing platforms is a plus (Concur, CTO…)
• Project Management Experience is a plus (FPX qualification an added advantage)
• This role may require up to 10% travel

For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges.

We know that the success of our business – and our ability to deliver meaningful solutions – depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.

At Johnson & Johnson, we all belong.