Executive Assistant

In the role of Executive Assistant, you will:

• Act as the Executive Assistant for all the administration of the Sales team for International (VP & RVPs) ;

• Prepare presentations and sales reports.

• Prepare and manage expense reports.

• Lead and organize team conference calls.

• Organize and maintain the calendar for the Vice President International, and necessary follow-ups to meet deadlines.

• Prioritize incoming & outcoming calls and monitor emails to ensure prompt responses to requests for the Vice President.

• Prepare travel itineraries and make required reservations (travel, hotels, cars etc.).

• Coordinate event planning & marketing activities for the team.

• Manage customer calls and direct to proper sales team member.

• Draft letters in multi-language and prepare documents, presentations and reports that require an extended knowledge of several office software.

• Respond to requests for information, schedules meetings, prepare necessary documentation and ensure follow-up actions are taken.

• Maintain contacts with various direct reports to the Vice President, as well as members of senior management.

• Monitor timesheets and holiday absences of the team.

• Perform other duties as assigned.

Qualifications required for the role:

• Be able to work in a minimal supervision environment, involving coordination and organization of work methods for the assigned duties.

• Flexible team player able to adapt to international time zones.

• Possess an associate degree or equivalent.

• Have more than 5 years of relevant experience or equivalent combination of education and experience.

• Hold previous experience supporting a UHNW family, Sr Executive or Government Official is a plus.

• Master the advanced tools of the Microsoft Office suite, and you have a natural comprehension of computer applications (i.e., SAP, Concur, Excel, Word, PowerPoint, Outlook, Salesforce.com, etc.).

• Bilingual English. French language command and any additional languages such as Arabic, Chinese, Russian, Spanish, spoken and written (perfect command of terminology, syntax, grammar, and punctuation) is an asset.

• Ability to work under pressure and handle multiple priorities.

What we offer:

• A competitive salary and benefits package.

• A generous employee assistance program and annual leave.

• Annual bonus based on performance.

• Personalized development plans.

• The opportunity to work in a world-class company focused on collaboration and authenticity.

• And much more!