Website Farnek Services LLC
Farnek is the leading provider of sustainable and technology driven Total Facilities Management in the United Arab Emirates. Established in the UAE since 1980, Farnek Services LLC is a Swiss owned independent total facilities management company. With a skilled workforce of over 8,000 employees, Farnek delivers professional Facilities Management services across several sectors including; Aviation, Hospitality, Banking, Retail, Shopping Malls, Telecom, Residential, Commercial, Infrastructure, Government, Education, Leisure, and Entertainment.
Position title
Event Coordinator
Description
- Understand requirements for each event
- Research vendors (Hotels, Private Halls, Resorts, Production Vendors ( Stage, Sound, Lights, etc), Media Vendors ( Photographer, Videographer )catering, decorators, Influencers, artist, etc.). To keep Minimum quantity ( At Least 10 Vendors of each Category ) – Time Line ( End of August )
- Sending enquiries and Preparing quotation for all the Clients which are brought in by Sales Team .
- Following up on the updates with the clients and Vendors on timely manner .
- Coordinating with the Venues and ensuring all the required things are aligned as per the contractual requirements ( From Start to End )
- Once the event is confirmed by the sales team , The entire execution from the first to the last stage to be efficiently managed . Complete coordination from client to the vendors. Records to be Maintained for each project ( 1st stage to the last Stage )
- Oversee event happenings and act quickly to resolve problems if any
- Evaluate event’s success and submit reports
- Preparing reports on timely manner ( weekly, Monthly, Yearly, etc ) without any remainders
- Booking Meetings and aligning with Vendors
- Invoice Submission and Payment Follow up with all the clients and Vendors.
- Interdepartmental Coordination ( With in Farnek ) for all the Processes ( Raising PR , PO , GSRN ETC )
- Coordination with Marketing team on the statistics for Trendz and updating the Records on timely manner
- Working extra ( Extending working Hours , Working on week offs ) to achieve required Business Targets which will be compensated with either Comp offs or OT
- Working Under stress to achieve Operational Goals
Responsibilities
- UAE Driving License
- Excellent communication and organizational skills
- Have a flexible schedule and skills to manage multiple tasks and prioritize.
- Proficient in MS Office
- Excellent vendor management skills
- Outstanding communication and negotiation ability
- Well-organized with multi-tasking skills
- Able to handle stress and remain calm
- Problem-solving ability
Contacts
Send your CV to : [email protected]