Document Controller – Infrastructure

Work with Us. Change the World.

At AECOM, we’re delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world’s trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We’re one global team driven by our common purpose to deliver a better world. Join us.

To provide efficient administrative support to the Project including typing, telephone and reception duties to facilitate effective communication and the efficient running of the Project.

Duties & Responsibilities

• Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.
• Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.
• Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.
• Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.
• Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.
• Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
• Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
• Coordinating and ordering of stationary and office supplies.
• Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.
• Keep computerized records of all Service Users who are referred to the project.
• Other duties as assigned by the Project Manager.

• Bachelors Degree or Diploma or equivalent to completion of the twelfth grade. Along with a typing speed of 60 words per minute.
• Aconex experience

Experience

• Minimum 7 years of experience within similar projects, with minimum 3 years in UAE.
• Middle East experience preferred

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.