Document Controller

Wood is currently recruiting a Technical Clerk to join its team in Abu Dhabi.

Due to the nature of the projects and client expectation, the position will be based full time at our office in Abu Dhabi, United Arab Emirates.

Our Clients and Projects 

Designing the future. Transforming the world

Wood’s Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonisation and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.

Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.

What we can offer

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organisation actively committed to diversity and inclusion across our business
• Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ service of our employees at 5 year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field

Register and transmit internal, vendor and client documentation for the project.

• Check documentation to ensure that formats comply with company and client standards.

• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records.

• Ensure all project documentation is imported into document management system and filed accordingly

• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner

• Archiving and retrieval of historical documentation

• Assist and provide assistance to Wood personnel with respect to any document management system queries

• Quality check of all Documentation prior to issuing/transmitting to client

• Responsible for the handling of requests for new Document numbers/hard copy documentation

• Scanning, printing and copying of project documentation

• Process and record accurately all technical documentation in accordance with agreed procedures

• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements

• Run document control reports (if available and required) from the applied company or project document control system.

• Ensure document management procedures satisfy project, client and regulatory requirements

• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)

• Monitor progress of in-house and Client reviews of technical data

• Contribute to compilation of final project dossiers, as built portfolios and archiving

• Establish a systematic and comprehensive Project Filing System

• Produce exception reports, comment overdue reports and any other reports for Project Management review

Establish and maintain effective working relationships and communicate across the project / contract interfaces.

• Operates within local organization and accomplishes work through effective consultation with more senior professionals.

• Deals directly with immediate supervisor, co-workers and team members

Qualifications: Minimum ISCED Level 3 (Secondary education)

Knowledge, skills, and experience:

• Knowledge of MS Office

• Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system

• Knowledge of Adobe

• Communication skills – both written and verbal

• Skills in word processing, spreadsheets, database applications and electronic data management systems

Personal attributes: • Excellent organisational skills and a logical and ordered approach

• Effective communication and interpersonal skills

• Strong team player

• Ability to work in a high – pressure environment, pay strict attention to detail and ensure the accuracy of the output