Administrator – Invoicing

Wood is currently recruiting a Administrator – Invoicing to join its team in Abu Dhabi.

Due to the nature of the projects and client expectation, the position will be based full time at our office in Abu Dhabi, United Arab Emirates.

Remarkable people, trusted by clients to design and advance the world. 

Designing the future. Transforming the world

Wood’s Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonisation and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.

Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.

What we can offer

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organisation actively committed to diversity and inclusion across our business
• Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ service of our employees at 5 year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field

Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.

• Requires an understanding of the content of the manager’s job and method of operation as well as knowledge of departmental operations and procedures.

• Organizes and maintains files of manager’s correspondence, records etc. and follows up pending matters

• Acts as receptionist for the manager, screening correspondence and telephone calls

• Schedules appointments and coordinates arrangements for meetings

• Prints, organises and prepares information for meetings

• Arranging travel/accommodation/car hire Prepares routine letters and memoranda for manager’s review • Organizes and expedites flow of work through office and initiates follow up action

• Support in collecting information and data for reporting

• Populates templates and creates documents

• General office housekeeping activities as required

Establish and maintain effective working relationships and communicate across the project / contract interfaces.

• Operates within local organization and accomplishes work through effective consultation with more senior professionals.

• Deals directly with immediate supervisor, co-workers and team members

Qualifications: Minimum 2 years’ experience in an administrative- Invoicing role.

Knowledge, skills, and experience:

• Knowledge of MS Office

• Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system

• Knowledge of Adobe

• Communication skills – both written and verbal

• Skills in word processing, spreadsheets, database applications and electronic data management systems

Personal attributes: • Excellent organizational skills and a logical and ordered approach

• Effective communication and interpersonal skills

• Strong team player

• Ability to work in a high – pressure environment, pay strict attention to detail and ensure the accuracy of the output