Website Ajman University
Established in 1988 as the first private university in the GCC, Ajman University (AU) also was the first university in the UAE to admit expatriate students. Our institution continues to be a pioneer for inclusion, innovation, and social impact. In 2020, Ajman University became one of the first six higher education institutions in the world to receive global accreditation from the Quality Assurance Agency (QAA), UK’s independent body and a global leader in quality assurance for higher education.
Administrative Assistant (Temporary)
Date: Aug 16, 2023
Location: Ajman Univeristy AJMAN, Ajman Univeristy AJMAN
Company: Ajman University
Job Title: Administrative Assistant (Temporary)
Office/ College: Office of Sustainability
Reporting to: Sustainability Manager
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so qualified.
SUMMARY OF FUNCTIONS:
Performs staff administrative duties and varied staff assistance at a paraprofessional level for a department or division.
Responsible for daily office management, correspondence, and secretarial matters.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Screens incoming mail and telephone calls; uses discretion to respond on own initiative, redirects to subordinates as appropriate.
- Performs typing and transcription duties as required.
- Assists as required other staff member in the accomplishment of objectives, conferences organization, event planning, and assigned duties.
- Helps in the daily and smooth running of the office/department
- Independently composes reports and correspondence containing decisions that tend to establish precedents and which may commit a unit or superior to a course of action.
- Helps in arranging, participating, and implementing, as directed, conferences and committee meetings.
- Composes complex correspondence, memorandums, fliers, slides and course materials.
- Prepares the agendas and takes minutes for meetings. Serves as administrative liaison with other departments on campus and outside organizations and agencies concerning EHS policies, procedures and practices.
- Supports EHS-related activities, initiatives, internal audits, workshops and campaigns
EDUCATION:
Bachelor’s Degree with 2 years of experience related to the Environmental Health and Safety/ sustainability field.
KNOWLEDGE & SKILLS:
- Must be knowledgeable in the areas involving environmental health and safety as well as sustainability practices and standards
- Ability to coordinate events and activities
- Ability to maintain confidentiality.
- Possess knowledge of computer technology.
- Time management skills are needed to meet deadlines.
- Possess excellent oral and written communication skills.
To apply for this job please visit aujobs.ajman.ac.ae.