Bid Officer

Scope and Purpose:

• Define bid strategy in alignment with Bid Core Team (deal shaping)
• Project Management responsibility for the complete bid process
• Creation of competitive offers for systems and products including their calculation, taking into account technical and commercial aspects based on the relevant internal guidelines and processes
• Coordinate with all necessary interface departments and local entities/HQ in order to develop a custom tailored cost-optimized solution
• Commercial and administrative tasks within the sales process, especially with offer and risk reviews, approval process, approval by public authority, debriefings + lessons learned

Key Tasks:

• View, analysis and qualification of complex tenders or offer requests
• Coordinate Core Bid Team
• Manage the technical, commercial and legal aspects of tenders/offers
• Preparation of a bid structure and responsibility for calculation of competitive offers in accordance with customer requirements, taking into account internal guidelines and processes
• Prepare bid-no bid decision for board members
• Manage all commercial and legal aspects and involve the necessary internal and external experts in the bid process (e.g. tax, controlling, legal, compliance, technical sales, HUBs etc..)
• Support of Application of financing instruments, e.g. guarantees, bid-bonds, HERMES, Letter of Credit
• Coordinate with Contract Manager and Legal for contracts drafts and finalisation
• Coordination of overall early risk assessment -> responsibility for risk assessment tool
• Initiate and moderate bid team meetings (e.g. kick-off, debriefing)
• Coordinate, prepare, support and participate in customer negotiations
• Ensure complete Handover of won projects to execution team
• Analysis and optimization of bid management processes and tools

Job Requirements:

• International Business Administration and capable to work under time pressure
• Project Management skills
• Insurance skills and experience
• Profound commercial understanding (incl. financial KPI’s and financial instruments)
• Structured way of working
• Analytical skills for reporting/ risk assessment
• Ability to motivate and guide people
• Strong communication skills and customer-oriented behavior
• Strong negotiation skills
• Presentation skills
• Good knowledge of products/services and sales activities.
• Ability to understand complex tenders/contracts
• Excellent team player with good soft skills for use in cross functional and international teams
• English fluent + any other language welcome