Buying coordinator

Buying coordinator

Job Description

Responsible for assisting the buying team in all day-to-day operations in order to ensure all administration connected to the critical path is carried out in a timely manner.

Responsibilities

Sample Management

• Manage samples requested for approval are received in time, in order to ensure the critical path is kept into a timely manner and no delays occur to order production.
• Manage process such as courier receipt, signing and opening all samples, tidying away of all samples, removal of boxes to storage at end of season, in order to ensure safe and efficient working practices so that buyer can deal with all samples in timely manner.
• Liaise with brands and licensees on product approvals, in order to ensure no styles, go into production which have not been fully approved.
• Liaise with buying team and QC team, in order to ensure all confirmation samples, receive comments within 48 hours to keep to critical path and minimize production delays.

Supplier Management 

• Confirm & verify timely receipt of all proforma invoices from suppliers against the buy plan, in order to highlight any discrepancies in cost or shipment dates.
• Follow up on agreed shipment dates, making sure of timely dispatch of goods from supplier and to track receipts internally, in order to ensure all stock arrives on time to deliver the stock and sales plan.
• Create new suppliers in system on head of buying’s instruction and process through to completion additionally assist new suppliers with onboarding of Shoemart requirements in order to ensure compliance.
• Update and maintain shipment tracker to provide visibility of goods and highlight any issues or delays to the buyer which could affect sales.

Order Management

• Match invoices with buyer’s orders and ensure any discrepancies against the order and proforma are duly addressed, in order to ensure queries are escalated to all stakeholders.
• Prioritize the handover of orders to the respective department and monitor the status of order production and assist in identifying priorities in order to ensure the contracts are available to the suppliers to meet the shipment dates.
• Compile orders received from respective department in order to ensure sign off from buying and finance is obtained.
• Direct soft copies of orders to suppliers and document hard copies at department, follow up with barcode files and approve all orders via ORMS in order to ensure no production delays occur.
• Responsible for the end-to-end management of PLM (product lifestyle management) in order to ensure the system is managed effectively as well as to provide visibility of all activity linked to a product /order.

Product Performance  

• Prepare sell-off reports with pictures as requested by season, in order to highlight best and worst selling styles to assist with future range development.
• Assist the buying team in analyzing basic sales data for future range learnings, prepare data in excel spreadsheets and maintain shared files, in order to ensure common information is updated and available to all team members

Qualifications

Minimum Requirement: 

Education & Qualifications: Graduate/Master’s degree

Experience: Minimum 4 years of experience

Specialized Training: Basic MS office

Knowledge & Skills: –

• Ability to adapt and change with a dynamic business environment.
• Attention to detail.
• Strong process orientation.
• Strong enthusiasm for retail, merchandising, and buying domains.

About Us

Our journey started in 1973 with a single store in Bahrain. Since then, we have grown into a global retail and hospitality group. The proud creator of 25 plus value led, own-built brands across retail, hospitality, food, and leisure.

Over the years, our UAE – based group has evolved into a comprehensive retail and hospitality entity, with over 2200 retail stores, leisure, and hospitality outlets, panning the GCC, Middle East, India, Southeast Asia, and Africa. Today, Landmark Group is one of GCC’s largest omnichannel retailers and India’s top home and fashion retailer.

We take immense pride in the organic growth of our retail brands, which have blossomed into household names. From Max, Splash, Babyshop, Centrepoint, Shoemart, Homecentre, Emax, Fitness First, to Funcity, to name a few, our brands span across a multitude of categories, enriching the lives of countless families over the past decade.

About the Team

SHOEMART is the largest retailer of footwear and accessories in the Middle East, with over 160 stores to cater to the entire family. With an impressive 34-year history, we have earned our place as one of the most trusted footwear retailers in the region, serving nearly 7 million shoppers annually.

We also manage two additional footwear retail chains: SHOEXPRESS, which has 50 stores and is the leading value footwear brand in the self-service format within the region, and Pablosky with 9 stores, a premium kids’ footwear brand known worldwide.

We take immense pride in being the preferred footwear business for more than 150 vendors from around the world, some of whom have been supporting us for over 30 years.

SHOEMART not only offers an extensive range of in-house brands like Celeste, Duchini, Le Confort, Missy, Juniors, and many others but also carries leading international brands such as Adidas, Kappa, Lee Cooper, and Skechers, among others. Our vision is to “Grow Brands that Our Customers Love and Deliver Great Value.”