Business Assistant and Office Manager – Abu Dhabi

This role provides you with a fantastic opportunity to work in one of the world’s most innovative banks. A friendly professional, you will be 100% relied upon to manage and take responsibility for your stakeholders’ diaries and everyday needs, effectively and proactively prioritizing tasks to ensure the bankers we support are able to seamlessly serve the needs of our clients. You will require minimal direction whilst utilizing your strong attention to detail to navigate the needs of the team.

As a Business Assistant in our Investment Bank, you will have the opportunity to provide senior-level support in a fast-paced environment. If you have a solid background as a Business Assistant, working with senior stakeholders in an office environment, this role could be a perfect fit for you. We value flexibility and advanced assistant skills, which will be crucial in navigating the demanding nature of this role.

Job responsibilities

• Covers the Banking team including regular senior Managing Director level support
• Manages daily activities: advanced, proactive diary management; to include internal/external meetings, conference calls, events and ability to support orchestration of Off-Sites/Town Halls
• Partners with relevant groups to execute travel and entertainment booking and enable expense processing within policy – escalates and enforces all Corporate Investment Banking /Firm wide  policies with their team including receipt requirements and timely handover of required information
• Greets clients: internal and external client handling to include client facing interaction and co-ordination of department scheduling & transactional activity
• Partners with relevant groups to enable expense processing
• Cooperates with Business Management and other key business stakeholders cross Line of Business, has ability to face off to wider support groups
• Utilizes internal systems, completes accurate data entry, produces reporting and collates information as required
• Oversees for distribution lists, technology usage and other administrational housekeeping
• Becomes integral part of business, understands changeable group priorities and business expectations
• Partners with assistants cross Line of Business to provide coverage as required
• Involves in projects and training for the right candidate

Required qualifications, capabilities, and skills

• Professional client handling, ability to build and maintain business relationships
• Full competency in diary management, can apply good judgment and understand competing priorities
• Can demonstrate pro-activity and ownership within the role, strong, executive communication style both written and verbal
• Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimize travelers time and business costs
• Strong awareness of expense systems and cost control initiatives e.g., can champion expense policy
• Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively across different hierarchies
• Exhibits a positive, common sense approach and can drive forward seniors’ schedules for efficient time management
• Is flexible, willing, and receptive to change with a high level of attention to detail and delivers high quality results
• Understands the culture of an Investment Bank and can quickly grasp the political landscape and key people within the organization and is a strong team player and solution-orientated
• Stays current with all Corporate Investment Banking /Firm wide  policies and can comfortably ensure those they support understand how to adhere to same. Will escalate concerns or issues.
• College degree