Mobilization Coordinator

Wood is presently looking to hire a Mobilization Coordinator to join our team in Dubai.

Responsible in the preparation and liaising of UAE visa applications

Booking and arranging medical requirements for employee

Booking and arranging Wood Group inductions for employee

Booking and managing flights, accommodation, and transportation for employee’s mobilization

Maintaining the mobilization tracker and ensuring data are up to date at the highest standard and in line with emergency response procedures

Manage all administrative processes including the issuing of joining instructions; maintain accurate records and filing

Ensure all employees have the appropriate visa, medical, attestation, induction, project specific requirements prior to mobilization

Acts as logistics focal point for nominated project in relation to the movement of personnel.

Manage IT new starts / leavers process of personnel on project

Prepares and send out Welcome / Mobilization e-mail. Ensure employee have the correct documentation.

Monitoring of employee flight tickets, hotels, medicals, inductions and visas due to expire to ensure validity is kept at all times

Ensuring Audit requirements are met for employee folders

Handling all general mobilization/logistics queries

Support HR for any requirements (e.g., inductions, job profile, competency assessment and trainings

A minimum of 5 years’ experience in a similar role

Strong knowledge of the visa processes as well as the documents required to obtain a work permit

Extensive experience in Iraq and UAE Visa processes

Good Communication skills

Good Command of English

Good experience in coordination with the different departments as well as new joiners

Considerable knowledge of Microsoft office

Expertise in updating database and trackers

Understanding of the medical insurance enrollment and requirements

Very good knowledge of the PRO daily work and good coordinator with the various typing transaction