Vendor Management Intern

Vendor Management Intern

JOB TITLE: Vendor Management Intern

JOB CONTRACT/GRADE: Internship

DURATION: 6 months

JOB LOCATION: UAE, DUBAI

REPORTING TO: Vendor Management Focal Point

EXPECTED START DATE: May/June 2024

We are seeking a dynamic Intern to join our startup-like team and contribute to our vision of becoming a hub for innovative and impactful logistics solutions.

Role and Responsibilities:

Under the leadership of the Chief of the Global Operational Support Centre, and with direct supervision of the Vendor Management Focal Point the intern will benefit from close mentoring, guidance, and technical supervision. Performance planning and reviews as well as learning and development discussions will be an elemental part of the internship experience. With the support of a comprehensive induction package and some exciting soft-skills trainings, the intern will rapidly become a productive member of the team.

• Market Research: Conduct research to identify potential vendors/suppliers and compile a list of their contact information and basic details.
• Supplier Communication: Communicate with suppliers to request information and provide clarification on the vendor registration process.
• Documentation and Record Keeping: Manage and organize supplier documentation. Follow up with new suppliers on document collection and address any issues that may arise.
• Report Generation: Generate reports on supplier performance on tenders and deliveries.
• Prepare a concept note for one or two innovative Vendor Management Projects that would leverage the UAE know-how in terms of technology, AI, digitization and meet the humanitarian needs

Role Requirements:

• Currently enrolled in or recently graduated from a university program in Business Administration, Commerce, Supply Chain Management or related university program. WFP interns are required to have completed at least two years of their university programme or, if fresh graduates, they should have attended classes in the past 12 months;
• Proficient in MS Office.
• Strong report writing, data analysis, and excellent communication skills with an ability to multi-task.
• Programming skills (in Python or any object-oriented programming language) are a plus.
• Collaborative mindset with the ability to work effectively in a dynamic team environment. Willingness to contribute ideas and support colleagues in various tasks.
• Demonstrated interest in humanitarian efforts and a commitment to making a positive impact.
• Ability to adapt to changing priorities and work in a fast-paced environment. Proactive attitude and a willingness to take on new challenges.
• Proficient in English language.

Training components

Throughout their assignment WFP interns have access to an industry-leading learning platform, WeLearn.  Depending on opportunities and availability of funds, he/she may participate in WFP workshops or seminars, as appropriate.

Learning Elements

At the end of the assignment, the Intern should have:

• An overview of how WFP works and how the vendor management processes are handled in the organization.
• Industry-Specific Knowledge: A solid understanding of the vendor management process in humanitarian industry
• Task Prioritization: Understand how to prioritize tasks and manage time efficiently.
• Professional Communication: Develop the ability to communicate effectively in a professional environment, including written and verbal communication.
• Team Collaboration: Learn how to collaborate with team members, share ideas, and contribute to group projects.
• Flexibility: Learn to adapt to changing work environments, tasks, and priorities.

VA Reference no: 831713

Closing Date: 01 April 2024

Please note that the deadline is at 11:59 pm UAE time (GMT + 4)